Additional Costs to Expect at Wedding Venues
Before signing anything, communicate clearly with your venue:
- What is included?
- What is an add-on?
- What is charged separately?
- Are there minimum spends?
Many couples underestimate how many extra costs can arise beyond the basic rental fee.
Most venues charge a cleaning fee.
Sometimes it’s included, but often it’s listed separately — and can vary significantly.
Also ask if cleaning fees increase when:
- you have more guests,
- you use confetti or petals,
- you have outdoor areas.
If you want to bring your own drinks (wine, champagne, etc.), many venues charge:
- corkage fee per bottle or
- per guest
>Additionally, some venues charge extra for:
- service staff
- bartenders
- table setup
- late-night service
Clarify these points in advance.
Not all venues include technical equipment in the rental price.
Possible extra charges:
- sound systems
- lighting
- microphones
- stage equipment
- projectors / screens
Ask which equipment is included and what must be rented externally.
Some venues include tables and chairs, while others require you to:
- rent them externally
- pay for upgraded furniture
- pay for additional décor elements
If you want a specific aesthetic, this can affect the budget significantly.
One of the most common additional costs:
- venue overtime fee
- extended music hours
- service staff overtime
- security staff
If your party goes longer than the agreed time, these fees can add up quickly.
In some venues — especially barns, outdoor venues, or industrial spaces — you may need to pay extra for:
- generators
- heating units
- air conditioning
- fuel or electricity usage
This is often overlooked but can become expensive depending on the season.
Some locations charge extra for:
- waste disposal
- recycling
- transportation of materials
- bringing in external vendors
Especially for DIY-heavy weddings, these fees are common.
The base rental price is just the beginning — every venue has different rules and add-ons. By asking the right questions early on, you can avoid unexpected costs and plan your budget with confidence.